Rules of ethics governing the practice of members of the board of directors and donors.
- The Board is the organization’s authorized representative.
- The Board must always remain independent from management.
- The Board provides general oversight of the organization.
- The Board constitutes an indivisible whole.
- Loyalty towards the organization transcends the interests of the groups with which Directors may be affiliated.
- The Board shall adopt an ethical framework to support the organization’s decisions and operations.
- The Directors must understand the difference between their administrative role and their role as a volunteer for the organization.
- The Board shall perform an annual performance review of its activities, Directors, committees and Executive General.
- The Board sets out organizational goals and results without dictating how these results must be achieved. It can however prescribe any actions that it deems to be unacceptable.
- The Board shall delegate tasks that may be entrusted to members.
- The Board shall always endeavour to delegate mandates to people with the necessary skills.
- The Board must act with prudence when creating committees.
- The Chairman of the Board must ensure that the governance structure is well functioning.
- The Executive Director, who is the Board’s sole employee, is given a clearly defined role.
- The Chairman and Executive Director of the Board must work as partners.
- The Executive Director must ensure that the organization evolves dynamically within the framework policies.
- The Board must oversee its succession.
- The Board must protect the organization’s reputation by all means and manage risks responsibly.
The donor bill of rights
Philanthropy is based on voluntary action for the common good. It is a tradition of giving and sharing that is primary to the quality of life. To ensure that philanthropy merits the respect and trust of the general public, and that donors and prospective donors can have full confidence in the nonprofit organizations and causes they are asked to support, we declare that all donors have these rights:
- The right to be informed of the organization’s mission, of the way the organization intends to use donated resources, and of its capacity to use donations effectively for the intended purpose.
- The right to be informed of the identity of those serving on the organization’s governing Board, and to expect the Board to exercise prudent judgement in its stewardship and responsibilities.
- The right to have access to the organization’s most recent financial statements.
- The right to be assured their gifts will be used for the purposes for which they were given.
- The right to receive appropriate acknowledgement and recognition.
- The right to be assured that information about their donations is handled with respect and with confidentiality to the extent provided by law.
- The right to expect that all relationships with individuals representing organizations of interest to the donor will be professional in nature.
- The right to be informed whether those seeking donations are volunteers, employees of the organization or hired solicitors.
- The right to have the opportunity for their names to be deleted from mailing lists that an organization may intend to share.
- The right to feel free to ask questions when making a donation and to receive prompt, truthful and forthright answers.